CSAU

Client Service Access Unit

Accra

APPLICATION FOR REGIONAL NUMBER/EXAMINATION DATA
  • Application on Letter Head of Licensed Surveyor addressed to Director, Survey and Mapping Division or his/her representative
  • Full name of Licensed Surveyor’s Client
  • Region, District and Locality of parcel
  • Three (3) Control Points to be used as points of departure and closure
  • Licensed Surveyor’s Signature
  • Licensed Surveyor’s Number
  • Contacts/Telephone Number of Licensed Surveyor
  • Date of Letter

ADDITIONALLY, LICENSED SURVEYOR MUST SUBMIT BIOGRAPHIC DATA OF HIS OR HER CLIENT AS FOLLOWS;

(Bio-data form to be obtained at Front Desk of CSAU during application for Regional Number)

  • Name of Licensed Surveyor’s client
  • Gender of Client
  • The nationality of Licensed Surveyor’s client
  • Address/House Number of Licensed Surveyor’s client
  • Copy of Photo ID of Client (Passport/Voter’s ID/Driving License/ National ID)
  • Mobile Telephone Number of Licensed Surveyor’s Client
  • E-mail address of Licensed Surveyor’s Client if any.

APPLICATION FOR REPRINT OF ALREADY APPROVED PLAN

  • Application on Licensed Surveyor’s Letter Head
  • Full name of Licensed Surveyor’s client
  • Regional Number of survey
  • Locality name of parcel
  • Eight (8) copies of certified plan for approval
  • Photocopy of already approved plan (If available)

APPLICATION FOR REGULARIZATION OF STATE LAND

  • Application letter signed by applicant/Solicitor/Estate Surveyor/his or her authorized representative with a power of attorney
  • An approved site plan
  • A copy of document granted by the pre-acquisition owner (optional)/ evidence of occupation
  • A copy of applicants valid photo ID

OR

  • A copy of evidence of legal existence (certificate to commence business and incorporation) and certificate of annual renewal plus a copy of photo ID of Company’s representative

APPLICATION FOR PLAN APPROVAL

The computation file must contain the following: 

  • Application on Letter head of Licensed Surveyor addressed to Director, Survey and Mapping Division or his/her representative
  • Examination Section Data (Ex data)
  • Raw Data /Field Data (Rinex Format)
  • GPS processed data & summary (Point List)
  • Beacon Index
  • Bearing & Distances computation from computed Coordinates
  • Plan Data
  • Area Computation
  • Diagram of Survey
  • History of Survey
  • Eight (8) copies of Certified Site plan
  • All survey records above on CD ( Plot file: AutoCad DXF or shape file)
  • Completed Field Inspection Form
  • File index
  • Regional Number for the Survey
  • Signature of Licensed Surveyor
  • Licensed Surveyor’s Number
  • Date of letter
  • Regional Number on top right corner of back of file

APPLICATION FOR STAMPING (FINANCIAL INSTRUMENT)

The Financial Instrument being submitted for stamping must clearly show the following:

  • Date of the instrument
  • Signature of party/parties
  • Notary Public Seal (Mandatory only if Document is not Original)
  • Consideration of Facility

APPLICATION FOR STAMPING (LAND CASES)

Please ensure that the document has the following;

  • Title of document clearly stated
  • Date of document
  • Names and addresses of parties
  • Consideration Rent, term/commencement date
  • The following information on site plan must be the same in document:
  • i) Name of owner
  • ii) Land size and location of land
  • Licensed Surveyor’s and Director, Survey and Mapping Division’s signatures and date
  • Document must be Original or Certified True Copy or Photocopy with an affidavit
  • Back of the site plan must be signed by the parties
  • Signature of parties
  • Signature of witnesses of parties with address
  • Jurat (if document is thumb printed, etc)
  • Solicitor’s seal
  • Oath of Proof must be executed
  • Deponent must be completed by grantor’s witness

APPLICATION FOR STAMPING (OTHER DOCUMENTS)

Please ensure that the document has the following;

  • Date of instrument
  • Signature of party/parties